APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the Board approve the July 22, 2008, (Regular Board Meeting), July 22, 2008, (Budget Meeting), and July 29, 2008, (Budget Public Hearing) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: August 5, 2008 Regular Boar.pdf
Attachment: 8-5-08 Board (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate August 5.pdf (Confidential Item) 

AGREEMENTS/CONTRACTS

9. APPROVAL OF CHARTER SCHOOL CONTRACT FOR IMAGINE SCHOOL AT NORTH PORT

Description
Approval of the contract between the Sarasota County School Board and Imagine School at North Port for student transportation services for the 2008-2009 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Imagine-NP 08-09.pdf

10. APPROVAL OF CHARTER SCHOOL CONTRACT FOR ISLAND VILLAGE MONTESSORI

Description
Approval of the contract between the Sarasota County School Board and Island Village Montessori for student transportation services for the 2008-2009 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Island Village 08-09.pdf

11. APPROVAL OF CHARTER SCHOOL CONTRACT FOR SARASOTA MILITARY ACADEMY

Description
Approval of the contract between the Sarasota County School Board and Sarasota Military Academy for student transportation services for the 2008-2009 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Sarasota Military Acad 08-0.pdf

12. APPROVAL OF CHARTER SCHOOL CONTRACT FOR SARASOTA SCHOOL OF ARTS & SCIENCES

Description
Approval of the contract between the Sarasota County School Board and Sarasota School of Arts & Sciences for student transportation services for the 2008-2009 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: SSArtsSci 08-09.pdf

13. APPROVAL OF CHARTER SCHOOL CONTRACT FOR SARASOTA SUNCOAST ACADEMY

Description
Approval of the contract between the Sarasota County School Board and Sarasota Suncoast Academy for student transportation services for the 2008-2009 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Sarasota Suncoast 08-09 2.pdf

14. APPROVAL OF CHARTER SCHOOL CONTRACT FOR STUDENT LEADERSHIP ACADEMY

Description

Approval of the contract between the Sarasota County School Board and Student Leadership Academy for student transportation services for the 2008-2009 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Leadership Academy 08-09.pdf

15. APPROVAL OF CONTRACT FOR BOYS & GIRLS CLUBS OF SARASOTA COUNTY, INC.

Description
Approval of the contract between Sarasota County School Board and Boys & Girls Clubs of Sarasota County, Inc. for student transportation services for the 2008-2009 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Boys Girls Clubs 08-09.pdf

16. APPROVAL OF CONTRACT BETWEEN SARASOTA COUNTY SCHOOL BOARD AND GIRLS INCORPORATED OF SARASOTA COUNTY

Description

Approval of the contract between Sarasota County School Board and Girls Incorporated of Sarasota County for student transportation services for the 2008-2009 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Girls Inc 08-09.pdf

17. AGREEMENT FOR AFTER SCHOOL SNACK PROGRAM SOUTH COUNTY FAMILY YMCA

Description

The School Board of Sarasota County, Food and Nutrition Services shall provide snacks to children enrolled in the After School programs for the South County Family YMCA for the 2008-2009 school year.

Recommendation
That the agreement for snack service between the School Board of Sarasota County, Florida, and the South County Family YMCA, be approved as presented.

Attachment: after school snacks SoCo 08-09.pdf

18. AGREEMENT FOR AFTER SCHOOL SNACK PROGRAM SARASOTA YMCA

Description

The School Board of Sarasota County, Food and Nutrition Services shall provide after school snacks to children enrolled in the YMCA sponsored After School programs held at district schools.

Recommendation
That the agreement for after school snack service between the School Board of Sarasota County, Florida, and the Sarasota YMCA, be approved as presented.

Attachment: after school snacks 08-09.pdf

19. AGREEMENT FOR MEAL SERVICE, CHILDREN FIRST, INC.

Description
The School Board of Sarasota County, Food and Nutrition Services shall provide breakfast and lunch meals for Children First, Inc. for the 2008-2009 school year.

Recommendation
That the agreement for meal service between the School Board of Sarasota County, Florida, and Children First, Inc. be approved as presented.

Attachment: Children First Meals 08-09.pdf

20. CONTRACT FOR SERVICES BETWEEN SCTI AND INDEPENDENT CONTRACTOR CYBEN SOLUTIONS, LLC

Description
The School Board shall pay the Independent Contractor for the following services:  Monitor and reporting functions related to the following grants: Adults with Disabilities, Adult Education, Corrections Transition, Corrections Outreach, EL Civics and Perkins Post-Secondary.

Recommendation

That the contract between SCTI and Cyben Solutions, LLC., be approved.

21. AGREEMENT FOR MEDICAL DIRECTOR OF EMERGENCY MEDICAL SERVICE PROGRAMS AT SCTI

Description

This agreement is made by and between Steven R. Newman, M.D., P.A. and the School Board of Sarasota County, Florida, for the purpose of contracting with Dr. Newman to serve as director of EMS programs at the Sarasota County Technical Institute. 

The term of this agreement shall be for 12 months beginning July 1, 2008 through June 30, 2009.

Recommendation
That the agreement between Steven R. Newman, M.D., P.A. and the School Board of Sarasota County, Florida, be approved.

Attachment: MED DIRECTOR 08-09 SCTI.pdf

22. APPROVAL OF CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND LCT, INC.

Description

The Department of Instructional Technology has negotiated a support services contract with Logical Choice Technologies, Inc.  The contract will be for a term of Aug. 1, 2008 until July 31, 2009, for a maximum of $65,000.  The contract will be used for onsite support services for all Activ technology investments and installs.  Funding for this contract is part of the Department of Instructional Technology (9019) Operational Budget.

Recommendation

That the contract for support services provided to the School Board of Sarasota County and LCT be approved as presented.

23. APPROVAL OF AGREEMENT FOR SERVICES BY INDEPENDENT CONTRACTOR BOYS AND GIRLS CLUB OF SARASOTA FOR THE 21ST CENTURY COMMUNITY LEARNING CENTER PROGRAM IN SOUTH COUNTY

Description
This agreement details the relationship and responsibilities shared by the School Board of Sarasota County and the Boys and Girls Club to provide enrichment, tutorial, and extra-curricular activities as outlined in the 21st CCLC grant.

Recommendation
That the School Board of Sarasota County approve the agreement with Boys and Girls Club for 21st CCLC, 2008-2009, as presented.

Attachment: B&G South Approved 08-09.pdf

24. APPROVAL OF AGREEMENT FOR SERVICES BY INDEPENDENT CONTRACTOR BOYS AND GIRLS CLUB OF SARASOTA FOR THE 21ST CENTURY COMMUNITY LEARNING CENTERS IN NORTH COUNTY

Description
This agreement details the relationship and responsibilities shared by the School Board of Sarasota County and the Community Based Organization (CBO), Boys and Girls Club of Sarasota, to be responsible for full implementation of the 21st Century Community Learning Center program in North County; service to be provided at six (6) school-based sites, CBO and FBO sites; to include tutoring, mentoring and enhancement activities as detailed in the Grant, as well as family literacy component.


Recommendation
That the School Board of Sarasota County approve the agreement with Boys and Girls Club of Sarasota County, to be responsible for implementing the 21st CCLC program in North County-2008-2009.


Attachment: B & G MOU Approved 08-09.pdf

GRANTS

25. APPROVAL OF THE GLENALLEN LITERACY GRANT APPLICATION TO THE EDUCATION FOUNDATION FOR GLENALLEN ELEMENTARY SCHOOL

Description

COMPETITIVE:  Grant funds of $4,000.00 will be used to provide support to students who are not meeting minimum levels of proficiency in the area of reading.

Recommendation
That the School Board of Sarasota County approve the Glenallen Literacy Grant application.

Attachment: Glenallen Literacy Grant.pdf

FACILITIES

26. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE FACILITIES SERVICES DEPARTMENT - WELD SHOP & GENERATOR INSTALLATION PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and final punch list.  The project is complete in accordance with the contract documents.  The punch list is available for review at the Facilities Services Department.

Recommendation
That the work done by McIntyre Elwell & Strammer General Contractors, Inc. for the Facilities Services Department - Weld Shop & Generator Installation project be accepted as substantially complete as of 7/17/2008.

Attachment: BAIenc8-5-08FSD-WeldShopSC.pdf

27. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDER(S)

Description

The Facilities Services Change Order(s) have been summarized on the enclosure for ease of review.  These change orders collectively total an increase of $8,222.00 in contract amounts.

Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc8-5-08-FSD-CO.pdf

CONSTRUCTION

28. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE SARASOTA HIGH SCHOOL - BUILDING #18 RENOVATIONS PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction for Sarasota High School - Building #18 Renovations project be accepted as substantially complete as of 7/12/2008.

Attachment: BAIenc8-5-08SHS-Bldg18SC.pdf

29. APPROVAL OF CONTRACT WITH ENGINEER FOR LAND SURVEYING SERVICES FOR A PERIOD OF ONE (1) YEAR, EXTENDABLE FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS BY MUTUAL AGREEMENT OF THE PARTIES

Description
The scope of services shall include all boundary, topographical, tree and specialty surveys required district-wide.  These services shall be provided for a period of one (1) year, extendable for two (2) additional one-year periods by mutual agreement of the parties.  On 7/24/2008, the Director of Construction Services and two (2) members of the Professional Services Selection Committee met with a representative of WilsonMiller, Inc. and successfully negotiated a contract.  The contract has been approved by the School Board attorney and is available for review at the Construction Services Department.  The annual estimated cost for these services is $250,000.00.  Funds for these services are available in the capital budget in individual project accounts.

Recommendation
That the contract with the top-ranked engineer for Land Surveying Services for a period of one (1) year, extenuation for two (2) additional one-year periods by mutual agreement of the parties, be accepted as presented.

30. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED PROFESSIONAL ENGINEERING FIRMS TO PROVIDE DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES UNDER THE TERMS OF INDIVIDUAL NON-EXCLUSIVE 3-YEAR CONTINUING CONTRACTS

Description

The scope of work shall include design and construction administration on individual professional engineering projects.  The construction costs on the individual professional engineering projects are estimated to range from $120,000.00 to $500,000.00 and may include, but are not limited to, plumbing systems, electrical systems, equipment replacements, duct replacements, indoor air quality upgrades, thermal energy storage systems, and controls systems.  Individual projects will be assigned to the firm(s) in accordance with Board policy.  These services shall be provided for a period of three (3) years.  On 7/24/2008, the Director of Construction Services and two (2) members of the Professional Services Selection Committee met with representatives of [1] Engineering Matrix, Inc. and [2] ME3 Consulting Engineers, LLC and successfully negotiated individual contracts.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The total estimated cost for these services for the three (3) year period is $400,000.00.  Funds for these services are available in the capital budget in individual project accounts.

Recommendation
That the contracts with the two (2) top-ranked professional engineering firms to provide design and construction administration services, under the terms of individual non-exclusive continuing contracts, be approved as presented.

31. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total a reduction of $54,013.78 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc8-5-08CSD-CO.pdf

FINANCE

32. APPROVAL OF DONATION FROM THE ESTATE OF RUTH M. GOLDSMITH TO TUTTLE ELEMENTARY SCHOOL

Description
Upon her death, Ruth M. Goldsmith made a bequest of $5,000.00 to Tuttle Elementary School in memory of Ted Duro.  This money is to be used for general educational uses and purposes.

Recommendation
That the bequest to Tuttle Elementary School be approved as presented.  

Attachment: Donation to Tuttle.pdf